You can submit a report of any content – however, we suggest that in order to facilitate the proper assessment of your report and provide you with appropriate protection you follow the guidelines below:
- Specify the property that, in your opinion, has been threatened or infringed. Does it concern, for example, the employer’s property, work environment, employee safety, mobbing, discrimination, the natural environment, consumer safety, public finances, etc.?
- Determine what you believe the scale of the threat or breach is.
- Use facts. For information that you are unsure about, confront it with other sources, seek confirmation from other sources so that you can demonstrate at least due diligence. If you are unsure, use appropriate language.
- Never provide information that is knowingly inaccurate. This disables any protection of you.
- Try to obtain evidence. It is not your role to conduct evidentiary proceedings, but you may find yourself needing to prove the truth of your words. In further proceedings, copies of emails, documents, your dated notes from conversations with the employer, etc. may prove to be invaluable. In your Report, you can describe what you have at your disposal so that you can later send it to the person who will be considering your Report.
- Use correct language. You take responsibility for your words.
If you are unsure of a potential misconduct or lack the evidence, weigh your words. Replace phrases such as “an offense has been committed” by “it appears to me that an irregularity may have occurred”. You can also directly write about the uncertainty, e.g. “Although I do not have evidence, circumstances such as […] have raised my concerns about the correctness of the actions taken/the situation (…)” etc.
Do not exaggerate the description of the facts and avoid extreme phrases. Use language proportional to the seriousness of the irregularity and the seriousness of the breached good. If it concerns petty thefts in the workplace, the term “crime” will be inadequate and excessive.
Avoid expressions that are offensive or violate someone’s personal rights. Avoid words such as, for example, “thief”, “criminal”, or “stolen”, even if you are sure that an act involving the misdemeanor of theft has been committed. Describe the situation. You will then remain neutral and credible.
Never use invectives. Invectives drastically lower your chances of being protected, even if the situation you are reporting is objectively outrageous. Invectives, as a rule, do not fall within the limits of permitted criticism. Their use will also discourage your potential allies from contacting you and engaging in dialogue. Invectives destroy your credibility both at the workplace level and in contacts with state authorities, journalists, or other entities. Avoid conflicting language.